Coordinator Report Monday April 3, 2008 

Most of my time was spent working on the Town meeting articles, draft
warrant, and budget spreadsheet in preparation for BOS meeting with
FinCom and for Town Meeting.
Met with David Rydelek of Pyramid Network Services who is working on the
Mt Grace communication Tower electrical upgrade.  This is a firm who
could help us with propagation and radio interference studies for
wireless Internet. 
pyramidnetworkservices.com
Worked with departments on and submitted FRCOG fuel oil and diesel bid.
Oil bid is for 3000 fewer gallons than last bid.  Spoke with Country
Oil, our vendor, who says we won't be penalized for under-using. Our
price is so favorable $2.29 compared to current market we are ok. Terms
of contract allow us plus or minus 15% of bid amount.
Worked on fixing a problem of my making, the telephone I thought was
unused but is in fact used for data at Highway. Is "always on" for
weather. Tariffs say that all lines at an address must be the same
pricing so we pay too much for the voice line.  Looking at other ways to
get the Internet to Highway garage. Also am pricing voice mail / unified
message system for Centrex from Verizon.  This will allow us to
establish a "hunt group" and voice mail-boxes apart from specific phone
lines. For example the Building Inspector will be moving his office to
Town Hall and we won't have to add a line. We currently pay $4 per white
pages listing per month.  A single town hall listing instead will pretty
much cover the cost of the VM system.  The Treasurer needs a modem for
on-line banking as the satellite system won't do the job. Am going to
put the modem on the fax line and then switch the dedicated modem line
to be the first one into the alarm system.
Got the Beech Hill Road order of name change to Registry of Deeds. Jan
Conover filed it complete with reference to affected properties. Copy
provided to Planning Board, Town Clerk, file; note to enumerator,
effective date 7-1-09 and original to Town clerk.
Met  with Town Clerk regarding nomination papers. Papers returned and
certified for all open positions except that we have an open seat for
one-year vacancy on BOH.
Met with Treasurer regarding adequacy of unemployment insurance line
item. FY08 will need $1k more so will increase FY09 budget number.  No
info on health insurance changes in pricing if any. We are part of
Hampshire COG group.  A change in beneficiaries will have a greater
effect on us.
Met with Assessor's Clerk regarding available revenues and levy limit
issues. Talked with Chris Ryan and plan to meet with him over the
weekend before the BOS meeting.  Met with Fire Chief regarding grant
application, maps, and ICS training. Conversed with Planning Board and
FRCOG GIS regarding Town Road map update.
Got school budget numbers.  Tech is down $10k based on enrollment. PVRS
held to a 2-½ % increase.
Assisted a resident with a building application / change of use request.
Helped an out of town builder communicate with inspector for permit
application. Worked on getting some departments to release unused
Stabilization funds. Unallocated stabilization balance now stands at
almost $85k.
Fiddled with the sump pump to get it not to run all the time but to keep
the line from freezing on the ground. Two mornings in past two weeks it
wasn't pumping and the water level was rising. One instance the result
of power outage. Posted meeting dates on W-list and corrected. Posted
BOS and FinCom meetings.  Had a telephone meeting with FHRA regarding
our septic system loan fund, which I followed with meeting with
Treasurer and Accountant. This is restricted money and we have some
administrative money attached to it.  Wrote articles to transfer old
CDBG program income to the Stabilization fund.
Did research on BOH fees and contacted them regarding an inspection bill
they sent PVRS based on an inquiry by the school.
Added FD inspection warrant article to ATM
Met with Tim Kilhart regarding paving and highway grant funds.  Tim will
join me to attend STAM meeting on public works grants next week. Made
copies of Tim's pavement proposal for Fin Com and distributed.
Received gift of $100 for clock fund. Recognized and then posted on
W-list fundraising ask for more donations.  Brought new flags over to
Historical Society building.  Project needs new flag holders. Monitored
and conducted other duties  related to Hall rental.
Processed bill payment requests. Processed MIIA $20 rebate check. 
Prepared lost check affidavit for STAM. Did research on budget history,
zoning enforcement, etc. for BOS Chairman.
Worked on Library  matters regarding IP conflict, potential new
computers, and changes to WiFi. Installed wired Ethernet to ConCom
computer. Contacted cable guy regarding phone wireing. Did research on
public band industrial radios for propagating Internet signal. Phone
meeting with Princeton Electric and wrote up report on their municipal
wireless Internet system. Contacted Tech-1 to obtain packet-limiting
software.
Did some procurement research with aid of FRCOG.
Reviewed draft minutes.
Fielded phone call from old McNamara insurer. 
Filed Animal controlaffidavit with state agency.
Developed employee evaluation tools based on models from New Salem and
provided by FRCOG.
Notified Library of portrait decision.
Referred legal threat to town to counsel and informed insurer
Found Financial Management Review on DOR site and referred URL 
to Webmaster. 
Distributed to FMR to Personnel Committee for feedback.