Town of Warwick Selectboard November 3, 2008 Minutes Members present: Patricia Lemon, Rick Abbott, Nick Arguimbau Others present: Town Coordinator David Young, Town Secretary Rosa Calcari, Miryam Williamson, Jon Calcari, Paula Lundgren (Athol Daily News) I. Call to Order The Meeting was called to order at 5:30 p.m. at the Warwick Free Library by Chairman Lemon. Lemon noted the death of Warwick resident Dave Engman on November 2, 2008. II. Minutes Lemon MOVED the board accept the minutes of the October 6 and October 20 meetings as printed in the current agenda, since October 6 minutes approved on October 20 were for a different date. Abbott SECONDED. October 6 Minutes VOTED UNANIMOUSLY. October 20 Minutes: Lemon and Abbott - VOTED YEA; Arguimbau ABSTAINED because of his absence from that meeting. III. Presentations/Discussions 1. Preparedness training for Hurricane Emergencies - The Board discussed the FEMA-sponsored Functional Exercise, scheduled for November 13, 2008. MEMA will be participating with the other New England states exercise. Young said that he had met with Emergency management Director Jim Erviti, and they felt that other exercises in which Warwick personnel have participated had provided sufficient training, making this one superfluous. 2. Poll Worker Appointments - Town Clerk Jeannette Fellows had provided the Board with the list of poll workers for the November 4 Election. Lemon MOVED to confirm the appointments of Cathy Carey, Freddie Fellows, Marion Cooke, Emily Jones, Carol Foote, Julie Severance, Rita McConville, Judy Johnson, Betsy Lochhead, Barbara Whiting, Dan Dibble, Liz Whipple, Janice Alden, Lois Provost, Jaylin Dibble, Jan Conover, Beth Gilgun, Mary Williamson, Jim Deming, Calvin Fellows, Oliver Fellows, Rod Whipple, Jim Toth, Jon Cooke, Andrea Woods, Regina Curtis, and Chris Duerring as Poll Workers by Town Clerk Jeannette Fellows. Arguimbau SECONDED. VOTED UNANMOUSLY. 2. PVRSD Collective Bargaining - There was a brief discussion of a memo sent to the Board by PVRSD Superintendent Dayle Doiron regarding collective bargaining the PVRSD will enter into with the teachers, coaches, and support staff, as the contracts for all three groups expire in 2009. Arguimbau expressed interest in the process, and agreed to attend the session scheduled for November 10, 2008. 2. Selectboard Reports - Lemon spoke of the invitation extended to Warwick by the Town of Athol, and her draft response. Board members agreed that Lemon will sign the response as printed and send it out tomorrow. 3. Snow and Ice Questionnaire Summary - The Board concurred with the summary printed in the agenda, that Young had reviewed with Tim Kilhart. The Board expressed appreciation for comments and suggestions on ways to improve service and save money. 4. Cultural Council - The Board reviewed a standard contract between Warwick's Cultural Council and the Commonwealth for a $4,300.00 grant award to the WCC. Lemon MOVED the Board authorize the Chair to sign the contract between the Cultural Council and the Commonwealth. Arguimbau SECONDED. VOTED UNANIMOUSLY. 6. Pole Relocation - The Board had received a petition from Verizon and National Grid to move Pole 7 on Gale Road. The pole, currently located in a wet area approximately 1,372 feet from the intersection of Gale and North Orange Roads. Young has scheduled a hearing for Monday, December 1, 2008, at 6 p.m. in the Warwick Library, at which time the Board will hear comments and take action on the petition. 7. Preliminary Energy Audit - The Buildings and Energy Committee had reviewed and approved draft agreements with Siemens for both a Preliminary and an Investment-Grade Energy Audit and asked that the Board sign the preliminary audit agreement. Young noted that the initial audit will be conducted at no cost to the Town, and will provide information on which to base the decision of whether or not to proceed to a second, in-depth audit. Arguimbau MOVED the Board authorize the Chair to sign the agreement with Siemans as approved by the Buildings and Energy Committee. Lemon SECONDED. VOTED UNANIMOUSLY. IV. REPORTS 1. Selectboard Reports - Lemon opened a discussion on developing a final list of priorities for Community Development Strategy projects. After some deliberation among members, it was agreed that each Selectman will take home a list of all proposed projects and rank them using a pair-wise comparison technique suggested by Selectman emerita Miryam Williamson to prioritize them. Town Secretary Rosa Calcari will be responsible for compiling the data. The project list can then be finalized at their next meeting. Projects will then be handled by or in conjunction with the appropriate Boards and Committees. Town Coordinator Report - Young spoke about the Town Hall repairs being made by the townspeople, including a volunteer (who wishes to remain anonymous) who made and installed two storm windows in the boiler room. He said that Jim Toth worked on sealing the other two basement windows. Young shared a letter he had sent to the ZBA informingthem of the status of two housing court cases with zoning implications. He reported that American Tower had granted preliminary approval of Warwick's application to use the Mt. Grace Tower for wireless internet, but that a structural analysis must be done to verify that the Mt. Grace tower can withstand the added load before the DCR can give final approval of its use. In response to Young's recommendation, Arguimbau MOVED the Board adopt Federal standards as guidelines for rural mailboxes. Lemon SECONDED. VOTED UNANIMOUSLY. Arguimbau asked that the Board revisit the decision to hold their Winter meetings at 5:30 pm. He said that had he been present at the last meeting when the time change was voted on, he most likely would have dissented. He expressed concern that the earlier time is less convenient for the public. Williamson said that while she prefers a 6 p.m. start time, she is in no way asking the Board to change their decision to meet at 5:30 p.m. The Board will reassess the meeting time in six weeks. V. Public Comment None. VI. Adjournment Lemon MOVED at 7:05 pm. to adjourn the meeting. Abbott SECONDED. VOTED UNANIMOUSLY. Minutes taken by Rosa Fratangelo Calcari Patricia Lemon, Frederick H. Abbott III, Nicholas C. Arguimbau Selectboard Chair Selectboard Vice-Chair Selectboard Member Rosa Fratangelo Calcari James David Young Selectboard Secretary Town Coordinator