Town of Warwick Selectboard June 16, 2008 Minutes Members present: Patricia Lemon, Rick Abbott Member absent: Nick Arguimbau Others present: David Young, Rosa Calcari, Jon Calcari, Paula Lundgren (Athol Daily News) I. Call to Order The Meeting was called to order at 6:00 p.m. at the Town Hall by Chairman Lemon. II. Minutes Abbott MOVED to accept the minutes of the June 2 meeting as printed. Lemon SECONDED. VOTED UNAMINOUSLY. III. Presentations/Discussions 1. Reappointments and Appointments - Reappointment of Rosa Calcari and Janice Barrett, whose performance evaluations had not been completed until after the Agenda was printed, were taken up first. Accountant Janice Barrett's performance evaluation was discussed and favorably reviewed. Young suggested offering her a 3-year appointment as a nice gesture and in suitable recognition of her work. Lemon MOVED to appoint Janice Barrett the Town Accountant for a period of three years, commencing July 1, 2008, and ending June 30, 2011. Abbott SECONDED. VOTED UNANIMOUSLY. Town Secretary Calcari's performance evaluation was discussed and favorably reviewed Abbott MOVED to reappoint Rosa Fratangelo Calcari Town Secretary for a period of three years, commencing July 1, 2008 and ending June 30, 2011. Lemon SECONDED. VOTED UNANIMOUSLY. The Board briefly reviewed the printed list of those committee members and others whose terms were due to expire June 30, 2008. Lemon noted that the names of individuals she had not been able to reach to ask if they were willing to serve were highlighted in yellow; she said she felt they should be reappointed, anyway, in the understanding that they had the right to refuse to serve and that she would attempt to find replacements if they did so. Individuals whose names are stricken have indicated that they are unable to continue to serve in these capacities. Lemon MOVED all be appointed or reappointed as printed on the list. Abbott SECONDED. VOTED UNANIMOUSLY. Individuals whose reappointments still await job performance evaluations included Highway Superintendent Tim Kilhart, and members of the Police department listed under III.2 of tonight's agenda. Lemon MOVED to reappoint the people listed under III.2 on the Agenda, pending positive evaluations and recommendations for reappointment, for a six-month period commencing July 1, 2008, and ending December 31, 2008. Abbott SECONDED. VOTED UNANIMOUSLY. Lemon noted that Brian Peters had asked the previous year that reappointments be for three years and that she planned to ask the board to revisit the length of appointment periods, especially for volunteer firefighters and police officers, as soon as the evaluations are completed. 2. Selectboard Reports - In Arguimbau's absence, Young reported that he, Arguimbau and Tim Kilhart had hiked up to the Mt. Grace via the access road in order to check on its condition. Two areas were found to be in need of some repair and a few culverts in need of attention. Young said that some money will have to be set aside, and will be worked into the business plan he is developing for the Broadband Committee. He also noted that the road conditions were better than they had expected. Lemon said that during the perambulation recently completed by Jim Toth, Rick Abbott, Nick Arguimbau and Mary Williamson, some boundary markers were discovered to be missing and Nick had told her he thought there might be some state money available to cover at least part of the cost of surveying the missing portion and replacing the boundary markers. Young said he would be writing to the Selectboards/Town Administrators of Northfield and Orange to enlist the cooperation in this endeavor. The discussion turned to a letter drafted by Jim Toth on behalf of the Building and Energy Committee to officially request the PVRSD's cooperation in reducing their energy consumption and to continuing discussions to that effect with the committee. Lemon MOVED that the board sign and to authorize the sending of the letter to Dayle Doiren. Abbott SECONDED. VOTED UNANIMOUSLY. 3. Warwick Community School Sprinkler System - Lemon noted that Jim Toth has been keeping on top of this situation even after retiring from the Selectboard. The board read a letter from RJ Bussolari detailing past problems and future plans to have Dobbert repair all leaks and do necessary testing. 4. Fuel Bids - Young presented the bids for #2 Fuel oil and Diesel for FY 09. The question he posed to the Board was whether it is wiser to play the market or lock in a fixed price. There was a consensus that prices are unlikely to drop, and will almost surely rise. FRCOG's low fixed bid, rounded up, is $4.64 for #2 fuel oil and $4.81 for diesel. Young noted that conservation efforts have reduced the Town's consumption from 9,500 gallons in FY' 07 to 6,500 gallons this past year. He said prices have doubled while our consumption has dropped by almost one-third. Lemon MOVED to accept FRCOG's fixed low bid for #2 Fuel Oil and Diesel for FY 09, and to authorize Town Coordinator David Young to sign the contract. Abbott SECONDED. VOTED UNANIMOUSLY. 5. Building Inspector Vacancy - Young said that there were three applicants for the position: Phil Delorey, the Wendell Building Inspector; longtime contractor Richard Pierson; and the FRCOG program. The FRCOG bid was $8,722.00 for FY '09. Abbott MOVED to appoint Phil Delorey as the Building Inspector for FY '09, and if he declines, to accept FRCOG's bid. Lemon SECONDED. VOTED UNANIMOUSLY. 6. Reserve Fund Transfer - Young explained that a public shade tree on a Town right-of-way had had to be taken down after a storm last week. The cost of the tree removal was $2,900.00, which requires a $2,500.00 transfer from the Reserve Fund to the Tree Warden account. Abbott MOVED to request a Reserve Fund transfer in the amount of $2,500.00 for the Tree Warden budget. Lemon SECONDED. VOTED UNANIMOUSLY. 7. Town Coordinator Report - Prior to the start of the report, Lemon announced that an inaugural gathering of what is tentatively being called The Friends of Mt. Grace will take place at her residence at 700 Old Winchester Road on Friday, June 27th. Senator Stephen Brewer, Representative Christopher Donelan, Erving State Forester Walter Morgan, and Conrad Crawford from the DCR will be on hand to discuss. Lemon urged everyone to attend, and requested that people let her know they are coming. Young said Leanne Limoges had asked for approval/permission to hold an additional Farmers Market on Sunday, July 20, from 12 noon to 2 p.m. coincident with the Women's Guild's luncheon for the Athol Bird and Nature Club's visit to Warwick. Young also discussed his findings regarding retiree health insurance benefits. He explained that while money does not have to be set aside right away, for the purposes of an audit the costs must be recognized as a contingent liability on the balance sheet. He said there are nine people in the system - eight that could retire and one that is retired. The prospective liability of greater than $40,000 per year could equal the current contribution for current employee health insurance. He requested the Board's permission to stop working on this matter. Lemon spoke about the volunteer Firefighters' wish to be reimbursed for mileage and time away from their regular employment (the latter at minimum wage rate). She said that this is something they wish to have addressed in the near future. IV. Public Comment R. Calcari announced that Warwick Animal Control and Care was awarded a $2,000.00 grant from Massachusetts Animal Coalition's "I'm Animal Friendly" License-Plate Program for FY '09. This is the third consecutive year that a spay/neuter grant has been awarded to Warwick, but diminished receipts by the program have reduced the amount of the grant. J. Calcari said that in the past, he had been involved in repairing the access road to Mt. Grace was repaired using a two-wheel-drive backhoe, which should be a cost effective way to perform road maintenance in the future as well. He also said that part of the safety concerns had been successfully addressed by backing a truck up the road. V. Adjournment Lemon MOVED at 7:30 pm. to adjourn the meeting. Abbott SECONDED. VOTED UNANIMOUSLY. Minutes taken by Rosa Fratangelo Calcari APPENDIX A Agenda Item III.1 Committee and other Appointments Current committee members and other appointees whose terms end after June 30, 2008, include: * Animal Control Officer Rosa Calcari '10; * Conservation Commission members: Donald Walter '09, Cheryl Matthews '09, Kasey Rolih '09, Karro Frost (who plans to retire from the commission at the end of her term) '10, and Albert Alden, jr. '10; * Council on Aging members: Ann Miner '09, Liz Whipple '10, Janet Alden '11, Betsy Lochhead; * Cultural Council members: Dan Dibble '10, Kerri Stone '11, Elaine Reardon '09, Jeannette Fellows '09; * Historical Commission members: Larry Carey '09, Colleen Paul '09, Barbara Walker '09; * Open Space Committee members: Mary Williamson '09, Jack Cadwell '09, A. George Day, jr. '09, Keith Ross '09, Helen Hills '10, Scott Maslansky '10, Janice Starmer '10 * Zoning Board of Appeals members: Jaylin Dibble '12 Motion: "I move that * Rosa Calcari be reappointed Animal Inspector, * Jim Toth be appointed Burial Agent, * David Young be appointed to succeed Regina Curtis as ADA Coordinator * Carole Foote be reappointed to the Council on Aging for a 3-year term ending June 30, 2011, * George Day, Arline Lincoln, and Martha Morse, be reappointed to the Personnel Committee, * Miryam Williamson and Reva Reck be reappointed to the Broadband Committee, with David Young continuing to act as Selectboard representative to the committee, * Mary Williamson and Alan Berman, be reappointed to the Conservation Commission, for 4-year terms ending June 30, 2012, * Maria Whitney be appointed to the Crockery Committee * Tracey Weed be reappointed to the Cultural Council for a second three-year term ending June 30, 2011. * James Erviti be reappointed Emergency Management Director/ Emergency Response Coordinator (ERC), * Gunnar Lambert be reappointed Enumerator and Fire Chief pending satisfactory performance evaluation in July, * Roland Weld be reappointed Deputy Fire Chief and Ron Gates, Brad Matthews, and Joe Paul be reappointed volunteer firefighters with the rank of lieutenant pending satisfactory performance evaluations in July, * Chris Duerring, Keith Ross, Todd Weed, and Rod Whipple be reappointed to the Forestry Committee with Mary Williamson as Alternate, * Mary Neville Wall be appointed representative to the Franklin Regional Council of Governments Transportation Committee, * Rick Abbott be appointed representative to the Franklin Regional Council of Governments, * Ted Cady be appointed to the Franklin County Planning Board, * Reva Reck be appointed alternate representative to the Franklin County Solid Waste District * Arline Lincoln be reappointed and Martha Morse and Jim Toth appointed to the Historical Commission for three-year terms ending June 30, 2011, * Rick Abbott, Charlie Brown, Robert Day, Paul Hadsel, sr., Arline Lincoln, and Barbara Walker be reappointed to the Memorial Day Committee, * Larry Carey and Colleen Paul be reappointed to the Old Home Days Committee * Chris Duerring, Claire Green, and Maria Whitney be reappointed to the Open Space Committee for three-year terms ending June 30, 2011, * Lisa VanderStelt (U), Julie Hubbard (U), Chris Duerring (D), Clare Green (D), and Virginia Fellows (R) be reappointed Registrars of Voters, * Rick Abbott be appointed Veterans' Grave Agent, and * Barbara Walker, Charlie Brown, Robert Day, Calvin Fellows, and Rick Abbott be reappointed to the Veterans' Monument Committee, * Janet Conover be reappointed to the Zoning Board of Appeals for five-year terms ending June 30, 2013." APPENDIX B Agenda Item III.2 Reappointments Awaiting Job Performance Evaluations Individuals whose reappointments await job performance evaluations include: * Highway Superintendent Tim Kilhart, initially appointed January 2006, reappointed June 26, 2007 through June 30, 2008), * Police Officers Brian, Darren, and Justin Gale, John Bartus, James Erviti, William Fisher, Bruce Kilhart, Dan Kimball, Robert Mallette, Amanda Meuse, John Rowe, and David Shoemaker.