Warwick Selectboard August 25, 2008 Minutes Members present: Patricia Lemon, Rick Abbott, Nick Arguimbau Others present: David Young, Rosa Calcari, Miryam Williamson, George Day, Paula Lundgren (Athol Daily News), Jon Calcari I. I. Call to Order The Meeting was called to order at 6:07 p.m. at the Town Hall by Chairman Lemon. II. Minutes Lemon MOVED to accept the Minutes of the August 18 meeting as printed in the agenda. Abbott SECONDED. VOTED UNANIMOUSLY. III. III. Presentations/Discussions 1. Hearing on Snow and Ice Road Maintenance - Lemon suggested the board schedule a date for townspeople to tell them what is important to them about road maintenance and what compromises they would be willing to make to curb expenses; she was not certain that it should be called a hearing (which holds legal connotations), but concluded that since the purpose was to listen to townspeople, that was probably what it should be called. Young felt it unadvisable; Abbott also supported setting a hearing date, while Arguimbau was opposed. Young suggested conducting a survey, instead, and Lemon offered to draft a questionnaire for other members to revise. 2. Apparent Highway Department Damage to Warwick Country Store - Young reported that the building's foundation was damaged last winter when the snow that had been piled up against the building was being removed. Young's objective was to move beyond blame and resolve the situation. He identified the Howard Poor Fund as an appropriate source of funding for the estimated $600.00 in repairs needed to the Store. Lemon concurred that the Town is responsible for the damage, and that this situation meets the terms of the Howard Poor Fund. Lemon MOVED to use money from the Howard Poor Fund to pay for repairs to the Warwick Country Store. Arguimbau SECONDED. VOTED UNANIMOUSLY. 3. Massachusetts Selectmen's Association Meeting - Lemon urged all Board members to attend the September 17 MSA meeting, schedules permitting. Arguimbau agreed to attend along with Lemon; Abbott will check his schedule and attend if available. Disposition of Vermont Yankee Emergency Management Grant Money - Young estimated that the accumulation of Vermont Yankee grant money that has been deposited in the general town funds rather than in the Fire Department Account since Vermont Yankee started using direct deposit totals close to $10,000.00; and called this a bookkeeping issue. If the money is transferred to the Firemen's Association account, the Fire Department intends to put it towards the new Public Safety Building. Lemon MOVED that the accumulated Vermont Yankee emergency management grant money be transferred to the Warwick Firemen's Association account. Abbott SECONDED. VOTED UNANIMOUSLY. 5. Personnel Committee Report - Day said that he had the feeling that the townspeople were relieved at the passing over of the STM article regarding snow and ice overtime compensation for the Highway Superintendent. The Personnel Committee will hold meetings at 7 p.m. on the third Monday of each month in Town Hall. Lemon gave a CD with the job descriptions to Day and offered him copies of the job performance evaluation forms for the committee. Day said the committee will strive to arrive at a presentable and fair proposal and recommendation with respect to the FY '10 snow and ice issue. 6. Old Home Days - The Board discussed which member would present the Warwick flag to the WCS fifth graders. Abbott and Arguimbau deferred to Lemon, as she had been instrumental throughout the flag procurement process. 7. Town Coordinator Report - Young said that since the STM he had been working on broadband procurement and had developed a contract and scope of services document. He had identified six potential bidders and sent out proposals to them. To date, he had received two responses, one of which is acceptable unless another firm bests it. The MOU with DCR will allow the Town to contract with providers once the technical documentation has been furnished. Young presented the election warrants for the Fall primary election, and all Board members signed. As a followup to the board vote at its previous meeting, Tax Collector/Treasurer Terry Kemerer will furnish the Town Clerk with a letter informing her formally that he holds more than one appointed position for which compensation is paid.. R. Calcari inquired as to whether the same procedure needed to be followed for her, as she also holds more than one appointed, paid position with the Town. Young recommended making the same vote for Calcari. Lemon MOVED that the Selectboard approve the exemption of Animal Control Officer, Animal Inspector and Selectboard Secretary Rosa Fratangelo Calcari's interest from MGL 268A 20(h), which reads, in part, 'This section shall not prohibit an employee in a town having a population of less than three thousand five hundred persons from holding more than one appointed position with said town, provided that the Board of Selectmen approves the exemption of his interest from this section.'. Arguimbau SECONDED. VOTED UNANIMOUSLY. 8. Selectboard Reports - Lemon said two residents had called her recently to complain that their mailboxes had been destroyed by Town snowplows last winter. She wants the Board to be think about a policy on damage to private property by town employees to be put in place by the beginning of the snow season. 9. Community Development Hearing - Young said he has scheduled a hearing at 7 p.m. on Thursday, September 11, in the Town Hall to update the community development project list, community development plan, and community capital application. This and two legal postings in the local newspaper are legally required to insure the Town's eligibility for a Small Cities Block Grant. IV. Public Comment None. V. Adjournment Lemon MOVED at 6:43 pm. to adjourn the meeting. Abbott SECONDED. VOTED UNANIMOUSLY. Minutes taken by Rosa Fratangelo Calcari Patricia Lemon, Chair Frederick H. Abbott III, vice chair Nicholas C. Arguimbau, member Rosa Calcari, Secretary J. David Young, Town Coordinator